How to use Google Team Drive

2018-08-06 13:30

What can you do with Google Team Drives?

Team Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.
Unlike files in My Drive, files in a Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Set up a Team Drive

Start by setting up a Team Drive and adding members.

Create a Team Drive

  1. Open Google Drive.
  2. On the left, click Team Drives.
  3. At top, click New .
  4. Enter a name and click Create.

Add members and set permissions

When you add new members, they’re given full access to upload, edit, and delete files. Full access members can also invite other members. If needed, you can change a member’s permission level.

Requires full access permission

  1. On the left, click a Team Drive.
  2. At the top, under the Team Drive name, click +Add members.
  3. Add names, email addresses, or groups from Google Groups.
  4. (Optional) To change the permission from Full access, next to Full, click the Down arrow arrow_drop_down and choose a new permission.
  5. (Optional) Enter a message.
  6. (Optional) If you don’t want to send a notification to the new members, check the Skip sending notifications box.
  7. Click Send or Add.

Change member permissions

  1. On the left, click a Team Drive.
  2. At the top, next to the Team Drive name, click the Down arrow arrow_drop_down > Manage members.
  3. Next to a member’s name, click the Down arrow arrow_drop_down and select a new permission.
  4. Click Done.

Remove members

  1. On the left, click a Team Drive.
  2. At the top, next to the Team Drive name, click the Down arrow arrow_drop_down > Manage members.
  3. Next to a member’s name, click the Down arrow arrow_drop_down and select Remove member.
  4. Click Done.

Create folders

Create a new folder:

  1. On the left, click a Team Drive or existing folder.
  2. Click New > Folder.
  3. Enter a folder name and click Create.:

Note the following:

  • To move folders into a Team Drive that are already stored in My Drive or another Team Drive, contact your G Suite admin.
  • Subfolders must have the same permission as the top-level folder.

Upload an existing folder from your computer:

  1. On the left, click a Team Drive folder.
  2. On your computer, drag an existing folder into a Team Drive. Or, click New > Folder upload. Navigate to the folder and open it.

Add and edit files

Requires at least edit access permission

Any files you add are owned by the team. If you leave the Team Drive, your files remain.

  1. On the left, click a Team Drive folder.
  2. Drag an existing file to upload it from your computer. Or, click New and choose an option:
    To create a file, select the file type you want to create, such as Google Docs.
    To upload a file, select File upload. Navigate to the file and open it.
  3. Double-click a file to open and edit it.
Tags: Google, Team Drive
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